Salary Slip Generator (India)

What a compliant Indian payslip has to show

A payslip is a statutory record, not a courtesy. If an inspector asks for one, or an employee disputes a deduction, the slip is the document that settles it. These are the fields that have to be on it.

• Employer name and address, and the establishment's registration details
• Employee name, designation, employee code and date of joining
• The wage period the slip covers, and days paid and days worked
• Each earning shown separately: basic, dearness allowance where applicable, house rent allowance, other allowances, overtime
• Each deduction shown separately: provident fund, employee state insurance, professional tax, labour welfare fund, income tax, and any recovery
• Gross earnings, total deductions and net pay
• UAN and PF account number, and the ESI number where the employee is covered

A worked example

The errors we find most often

• No UAN on the slip. The employee cannot trace their own PF without it, and it is the first thing they ask for after they leave
• Professional tax applied at the wrong state's slab, usually because payroll follows the head office rather than where the employee actually works
• Labour welfare fund missing entirely, because it is small, periodic and easy to forget
• Basic set too low relative to gross, which understates provident fund and gratuity liability and is exactly what the wage definition in the Labour Codes was written to stop
• CTC printed on the payslip. Cost to company is a hiring construct. It is not a wage, it does not belong on a statutory record, and putting it there invites arguments

Keep payslips retrievable. Employees ask for old ones years later, usually for a loan, a visa or a background check, and being unable to produce them is a bad look at the worst possible moment.

Payslip questions