Payroll Outsourcing in India — Accurate, On-Time, Every Month. Backed by 20 Years.
TMS is India's compliance-first managed payroll service. We run the full monthly cycle — attendance inputs, salary disbursal, PF, ESIC, PT, LWF, TDS filings, payslips — so you never chase a deadline or face a statutory notice. Unlike software that automates calculations but leaves compliance to you, TMS's same dedicated SPOC owns your payroll end to end, every month, with a 20-year zero-penalty track record behind every filing.
Accurate, on-time payroll across every Indian state — backed by 20 years of zero penalties.
Payroll done right. Every month. Without you chasing.
Indian payroll is high-stakes: late filings mean penalties, wrong PF means audits, missed PT means notices. TMS owns the entire monthly cycle — from input to disbursal to statutory filing — and delivers an audit-ready trail. Same SPOC every month.
What you get with TMS
End-to-end monthly cycle
Variable inputs, attendance, leave, reimbursements, deductions, salary disbursal, payslips, statutory filings, Form 16.
Multi-state statutory
PF, ESIC, PT, LWF, gratuity, bonus — filed correctly per state. State-wise registrations included.
Direct bank disbursal
We can disburse salaries to employee bank accounts directly (with your approval / authorization protocol), or hand back a NEFT-ready file.
Audit-ready always
State-wise registers maintained electronically. Statutory inspections handled by our compliance team.
Employee self-service portal
Payslips, Form 16, tax declarations, reimbursement claims, leave balances — all online.
API & HRIS integration
Connects to Workday, BambooHR, Rippling, Deel, GreytHR, Keka, and ZingHR.
How it works
Kickoff & document collection
After contract sign-off, we collect employee master, statutory IDs, salary structures, and last 3 months of payslips.
Configuration & parallel run
We configure your CTC structure, FBP, tax slabs, and reimbursement logic. First 1-2 months run parallel to validate.
Attendance & inputs cycle
Your team approves attendance + variable inputs in the portal. Our payroll team computes salary, tax, statutory contributions, and shares the salary register for approval.
Disbursal + filings
After your approval, we disburse salaries, file PF / ESIC / PT / LWF / TDS challans, and publish payslips to the employee portal — every month, on the same dates.
What’s in the monthly payroll cycle
Inputs
- ✓Variable pay & overtime
- ✓Attendance reconciliation
- ✓Reimbursements & FBP
- ✓Loss-of-pay calculations
Processing
- ✓CTC structuring
- ✓TDS calculation
- ✓Deduction logic
- ✓Salary register
Disbursal
- ✓NEFT-ready file or direct bank payout
- ✓Payslips (PDF + portal)
- ✓Banking reconciliation
Statutory
- ✓PF challan + return
- ✓ESIC challan + return
- ✓PT (state-wise)
- ✓LWF (state-wise)
- ✓TDS challan + 24Q
Annual
- ✓Form 16 generation
- ✓Investment declaration management
- ✓Annual returns (PF, ESIC, PT, LWF)
- ✓Form 24Q quarterly
Payroll Outsourcing & Statutory Compliance — What TMS Manages
| Statutory Component | What TMS Does | Filing Frequency |
|---|---|---|
| Provident Fund (PF) | ECR generation, challan filing, UAN registration, employer contributions | Monthly |
| ESIC | Half-yearly return, monthly challan, new registration, IP card coordination | Monthly + Half-yearly |
| Professional Tax (PT) | State-wise PT slabs applied, challan filed per state where applicable | Monthly / Annually (varies by state) |
| Labour Welfare Fund (LWF) | State-wise LWF deduction and remittance where applicable | Half-yearly / Annual (varies) |
| TDS (Tax Deducted at Source) | Monthly TDS calculation, Section 192 compliance, Form 24Q filing | Monthly |
| Form 16 | Annual Form 16 generation and distribution to all employees | Annual (before June 15) |
| Gratuity | Gratuity calculation per Payment of Gratuity Act on employee exit | On exit |
| Bonus | Statutory bonus calculation per Payment of Bonus Act | Annual |
| Labour Code 2025 Updates | All four Labour Codes effective Nov 2025 — contracts and filings updated | Ongoing |
Indian payroll statutory compliance spans 9+ mandatory filings across PF, ESIC, PT, LWF, and TDS — each with different deadlines, state-specific rules, and penalty structures. TMS owns all of them. Your finance team approves the salary register once. We do the rest.
Third Party Payroll vs Payroll Outsourcing — What's the Difference?
| Third Party Payroll (3P Payroll) | Payroll Outsourcing | |
|---|---|---|
| What it means | Employees are on a third party's payroll — typically as part of contract staffing or EOR. TMS is the employer. | Your employees remain on your rolls. TMS processes payroll on your behalf as your payroll service provider. |
| Employment relationship | TMS or contractor is the employer | You are the employer — TMS processes payroll |
| Who TMS offers it for | Contract staffing clients, EOR clients | Direct clients — startups, SMEs, enterprises |
| When to choose | When you want to outsource the employer relationship entirely | When you want payroll processing done accurately without hiring a payroll team |
| TMS offers both | ✓ Contract Staffing → 3rd party payroll | ✓ Payroll Outsourcing → processing your payroll |
Payroll Outsourcing Cost in India — What to Expect
Payroll outsourcing pricing in India typically follows a per-employee-per-month (PEPM) model. The cost depends on headcount, complexity of CTC structure, number of states, and whether statutory filings are included. As a guide:
| Headcount | Typical Cost Range (PEPM) | What's Included at TMS |
|---|---|---|
| 1–50 employees | ₹200–₹500 per employee/month | Full payroll cycle + all statutory filings + payslips + Form 16 |
| 50–200 employees | ₹150–₹300 per employee/month | Same + HRIS integration + dedicated SPOC |
| 200–500 employees | ₹100–₹200 per employee/month | Same + multi-state compliance + audit support |
| 500+ employees | Custom pricing | Full managed service including HR operations if required |
TMS pricing is all-in — no hidden statutory filing charges. Contact us for a binding quote within 24 hours.
Multi-State & Multi-City Payroll — TMS Manages the Complexity
Indian payroll is not uniform. Professional Tax slabs vary by state. LWF applicability and frequency differ. Minimum wages vary by zone, category, and state government notification. Shops & Establishments Act requirements differ by city. ESI applicability depends on location.
- TMS maintains active PT and LWF registrations in all 28 states where applicable
- Minimum wage compliance is updated monthly per state notifications
- Multi-entity clients get consolidated reporting with entity-level drill-down
- Retail chains, logistics companies, and NBFCs with branches in 10+ cities are our most common multi-state payroll clients
- → See our guide: How to Manage Multi-City Payroll in India
Frequently Asked Questions
How do we share inputs every month?
Excel template, API push, or HRIS integration — your call. Most clients send a finalized input file by the 25th, salary credited by the 1st.
Who is liable for statutory errors?
Our SLA includes statutory accuracy guarantee. Any penalty caused by TMS error is reimbursed by us. In 20 years, this clause has never triggered.
Can we migrate mid-financial-year?
Yes. We've migrated 100+ payrolls mid-year. We carry over YTD numbers, Form 16 will be combined.
Multi-state employees — how does compliance work?
TMS maintains state-wise registers and files state-wise. An employee transferring states triggers automatic re-registration.
Get a payroll proposal in 24 hours.
Share your current headcount and locations. Sales will respond with scope, pricing, and migration plan within one business day.
Talk to our sales team.
Share your current headcount and locations. Sales will respond with scope, pricing, and migration plan within one business day.