Payroll Transfer.
Move your existing Indian team onto TMS payroll — no service break, no PF/ESI/gratuity loss, no employee anxiety.
Switch payroll providers without anyone noticing.
Whether you're moving from in-house payroll, another EOR, a contract-staffing competitor or shutting an India entity, we take the entire team onto TMS payroll in 30–60 days. PF, ESI and gratuity service continuity preserved. Salary structures kept identical (or improved). Employee comms drafted with you. Zero gap in payslips.
What TMS handles in a payroll transfer
Mapping & gap analysis
Headcount, salary structures, statutory deductions and gratuity tenure mapped against TMS's policy — gaps surfaced and resolved before transfer.
PF service continuity
PF accounts transferred via Form-13, UANs linked to TMS's establishment, contribution history preserved — no gap, no withdrawal.
ESI / PT / LWF transfer
ESI insurance numbers re-mapped to TMS sub-codes, PT/LWF state registrations switched, dependant records carried over.
Gratuity continuity
Date of joining preserved for gratuity purposes; existing gratuity liability either novated to TMS or paid out with full sign-off — your choice.
Employee communications
Joint employer letter to every employee, FAQ deck, and live Q&A sessions — your team understands exactly what's changing and what isn't.
Cut-over & first payroll
Cut-over date agreed; first TMS payslip runs on schedule with the same net take-home, same TDS, same statutory deductions — no surprises.
How a payroll transfer runs
Brief
30-minute call to understand current setup, scope, target cut-over date and any open exposures.
Proposal
Scope: mapping / statutory carry-over / comms / first payroll. Fixed per-employee fee + monthly run rate. Within 48 hours.
Engagement
T-30: mapping + comms. T-15: statutory transfers initiated. T-0: first TMS payslip runs. SPOC throughout.
Steady state
Monthly payroll, statutory filings, leave, F&F — all on TMS, with monthly review meetings and audit-ready ledgers.
Frequently Asked Questions
Will employees lose PF / gratuity tenure?
No. PF service is preserved via Form-13 transfer to TMS's establishment. Gratuity tenure is either novated to TMS or paid out before transfer — depending on your choice and the contractual terms.
Do employees need to sign new contracts?
Yes, but the salary, tenure, leave balance and role are preserved. We draft a tri-partite letter signed by you, TMS and the employee that clearly references continuity.
How long does the transfer take?
Typical timeline is 30–60 days from kick-off. The bottleneck is usually employee acceptance and PF Form-13 processing, both of which we drive actively.
Talk to our sales team.
Free intro call to scope the situation. If we can help, we'll send a proposal within 48 hours.
Tell us what you need.
Tell us your role, headcount, and timeline. You'll get a proposal in EUR (€) and a free 30-minute consultation with our managing partner.
Related guides & services
Go deeper with these related TMS guides and services.
- Third-Party Payroll Services →Move staff onto a compliant third-party payroll with full statutory cover.
- Moving Employees to Third-Party Payroll: Checklist →Step-by-step checklist for a clean, compliant payroll transfer.